When you need to transfer Rediffmail emails to Outlook, you need to be very attentive. This post will offer simple methods for importing emails from Rediffmail to Outlook. So, to complete this task, stick to this post until the end.
Table of Contents
Why do users wish to transfer Rediffmail emails to Outlook?
Here are the reasons why users want to import emails from Rediffmail to Outlook:
Offline Access: Outlook gives users the facility to access their data offline as Outlook automatically makes your file using the Exchange Server.
Backup and Security: To safeguard your emails and other items from corruption and deletion, saving them in Outlook is the best decision.
Easy to use: Outlook offers you a friendly interface, and it’s easy to handle. You can experience better with its additional features.
Apart from these, users may have their reasons for exporting email data from Rediffmail to Outlook.
How to transfer emails from Rediff.com to Outlook?
To complete this import task, you can go for manual and professional solutions. Here, we are going to discuss both in detail.
Manual Method to Connect Rediffmail Emails to Outlook
To manually transfer the Rediffmail mailbox to Outlook, you have to follow the given steps:
Step 1. Enable IMAP or POP3 Settings in Rediffmail
- Log in to your Rediffmail account
- Hit the Gear icon and go to the Settings option.
- In IMAP or account settings, pick the IMAP or POP3 option.
- Enable the IMAP or POP3 option as per your requirement.
Also read: Transfer Move IMAP Email to New Host
Note: The IMAP option is recommended as it syncs emails in real time between your device and the Rediffmail account. However, the POP3 option will download emails to your device.
Step 2. Collect all Server settings for Rediffmail
You must know the correct server settings:
IMAP Server settings:
- Incoming Mail Server: imap.rediffmailpro.com, Port: 993 (SSL needed)
- Outgoing Mail Server: smtp.rediffmailpro.com, Port: 465 (SSL needed)
Step 3. Set up Rediffmail account in Outlook
Now, time to configure Rediffmail account in Outlook with these steps:
- Launch the Outlook program. Hit the File menu and pick the Add Account option.
- Provide a Rediffmail webmail email ID and password in Add account.
- Now, pick the account type: For IMAP: Select IMAP. For POP3: Select POP3
- Provide the incoming and outgoing server details mentioned above:
- For IMAP, use IMAP Server settings
- For POP3, use POP3 Server settings
- Then, under More Settings, go to the outgoing server and mark the checkbox for ‘My Outgoing Server (SMTP) needs authentication.’
- Press the Next button and wait for Outlook to test the connection. You will get a success message if everything works correctly.
- In the end, tap on the Finish button to complete the setup.
Step 4. Sync and Transfer Emails
After completing this step, Outlook will begin syncing all Rediffmail emails. If you have chosen the IMAP option, then all emails will get synced across all devices.
Step 5. Organize emails in Outlook
After importing emails, you need to organize the emails in folders to access them easily. Outlook provides a smart management system by which you can:
- Create custom folders to sort email messages
- Move emails between folders with the drag-and-drop feature.
- Use the advanced settings to search for emails using keywords like date or sender.
This is all about the manual process to transfer Rediffmail email messages to an Outlook account. You can see that it’s a too lengthy and time-consuming procedure, so it’s better to avoid it and look for an alternate one.
Professional tool to migrate Rediffmail to Outlook
If you also want to save time and effort, use GainTools Cloud Backup Software. This is a highly advanced and safe way to transfer emails from Rediffmail webmail to Outlook. It allows seamless transfer of Rediffmail emails with attachments & other key elements. The software promises to retain the database hierarchy and quickly complete this task. Without any inconvenience, all users can smoothly execute this migration task.
Simple Steps with the Professional Tool
- Install and launch the expert tool to migrate Rediff.com to Outlook.
- Then, enter the login details of the Rediffmail account.
- After this, select the email folders to transfer from the Rediffmail account.
- Then, pick the PST file format from the available options.
- Set the required directory to save the output file.
- In the end, press the ‘Backup’ button to complete the process.
This is how you can accomplish this migration of Rediffmail data items to Outlook. This process will take a few minutes. After receiving data in a PST file, you can freely read it in Outlook 2021, 2019, 2016, and lower editions.
Common Questions and Answers
Ques: Why pick the professional tool over the manual method?
Ans: The manual solution is fine, but it is time-consuming, and the chances of errors are high. Also, technical skills are required to understand the steps. On the other hand, professional software is simple and reliable. One can easily understand it without any technical knowledge. Moreover, it supports multiple advanced features like:
- Bulk data transfer from Rediffmail webmail to Outlook
- 100% accuracy and data safety throughout the data import
- Preview Rediffmail email items before moving to the Outlook account
- No requirement to install MS Outlook to import Rediffmail email items
- Unlimited data transfer facility within a few simple clicks
- It works on the new & old editions of Windows OS
Ques: What should I do if my Rediffmail account emails do not sync with Outlook manually?
Ans: If your emails are not syncing, then:
- Check your internet connection
- Check the storage limits
- Check your internet connection
- Verify IMAP or POP3 settings
- Remove and add the account again
Conclusion
You can resolve your issues regarding Rediffmail to Outlook migration with this post. We have described all the steps with two different solutions to transfer Rediffmail emails to Outlook. Manually, the process can be lengthy and tough, but the automated solution is fully safe and simple to use without any trouble. You can even test its functioning by installing the demo version.