If you wish to migrate Rackspace emails to Office 365, then leave your worries behind. Through this post, we will help you to find an effective way to migrate Rackspace to Office 365. Also, we will explain the benefits of this migration.
Rackspace offers email hosting and webmail services. It is a cloud computing company from the US. However, due to frequent downtime issues, users find it difficult to manage their emails. Therefore, users look for an alternative like Office 365 that not only manages emails effectively but also offers various extraordinary features.
To understand this in a better way, let us find out the benefits of Office 365.
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Benefits of choosing Microsoft O365
There are multiple reasons to consider Office 365 over Rackspace webmail. Some of them are:
Automatic Updates: Office 36 automatically updates its apps and services. So, you will get the latest features, bug fixes, and improvements.
Increased storage: With Office 365, you will get an unlimited data storage facility compared to Rackspace webmail.
Data Protection and Control: With Microsoft 365, you will get complete control and management of data. Also, your data is completely safe from threats with Office 365.
Productivity Suite: Office 365 consists of a complete suite of applications like Excel, PowerPoint, Word, and collaborative tools like SharePoint, OneDrive, & more.
After knowing the benefits of Office 365, let us move ahead towards the methods to migrate Rackspace webmail to Office 365.
How to manually migrate Rackspace emails to Office 365?
Rackspace offers a free Microsoft E1 license to migrate the Rackspace account to Office 365.
Note: This migration process can be risky and complicated. So, make sure to have patience and time for this migration.
Step 1. Create a Rackspace admin account
You need administrative access to your Rackspace email accounts.
- Log in to your Rackspace portal as admin
- Create a dedicated admin account with permission to access all mailboxes
- Make sure to have an admin account with complete access to read & manage emails.
Step 2. Unhide all objects
In Rackspace, a few mailboxes are hidden by default. So, make sure to make all the data that you want to migrate.
- Go to Rackspace admin settings
- Verify that all user mailboxes, shared mailboxes, and aliases are visible
- Remove restrictions or visibility limitations
Step 3. Identify the current server
Before migration, you need to recognize the details of the Rackspace server.
- Find the address of Rackspace IMAP Server
- Note the port number and other identification details to connect
- Test the connectivity using an email client to confirm the server details are perfect.
Step 4. Pick your Microsoft O365 plan
Pick the required Office 365 plan as per your needs.
- Compare plans like Microsoft 365 Basic, Standard, or Enterprise.
- Make sure your plan supports the required number of users and mailbox sizes.
- Purchase the license for all employees before migration.
Step 5. Add a business domain
Configure your business domain in Office 365 to correctly route the emails.
- Log in to your Office 365 admin center and go to the Domains section.
- Provide your Office 365 business domain and verify it using DNS records offered by Microsoft.
- Update DNS settings and others in your domain registrar to point to Office 365.
Step 6. Start Rackspace to O365 migration
Now, begin the migration process by connecting Rackspace with O365.
- Go to the Exchange Admin Center in the Office 365 admin center.
- Create a migration endpoint by providing Rackspace IMAP Server details
- Test the connection to make sure to communicate Office 365 with the Rackspace server.
Step 7. Run Migration Batches
Now, divide the migration into batches to manage the process.
- Make a CSV file with user details
- Import this file to the migration program within Microsoft 365.
- Start migration for each batch and monitor the progress in the admin portal
- Validate that the emails are successfully transferred.
Step 8. Enable Users on O365
After completing the migration, enable users to commence using Office 365.
- Assign the Office 365 license to each migrated user account
- Configure new email clients within the new settings of Office 365.
- Provide login details and provide training details to help migrate to a new platform.
Shortcomings of manual migration
The manual process comes with lots of drawbacks that one should consider:
You can see that the manual process is very lengthy and is suitable for a limited number of users. For the huge amount of data, you should go for an automated solution.
Automated Solution for Rackspace to Office 365 Migration
If you don’t find the manual solution fit for you, go for GainTools Cloud Migration Software. This is a reliable and safe method to migrate Rackspace emails to Office 365 accounts with ease. It facilitates the migration of multiple mailboxes at once. Users can also migrate emails based on the date filter with this tool. Using this eminent program, all attachments with Rackspace emails are flawlessly migrated to Office 365.
For analyzing the performance of this utility, download its demo edition for free. For any questions, you may reach our customer support.
Easy steps to migrate emails from Rackspace to O365
- Download and install the software to migrate Rackspace webmail to Office 365.
- Enter Rackspace email server login information.
- Then, enter your Office 365 account login details.
- Filter the emails to move from the Rackspace webmail.
- Now, pick the desired folder in your Office 365 account to transfer Rackspace emails.
- At last, press the ‘Migrate’ button to commence the migration process.
After this, you can verify the emails to be successfully migrated to Office 365 account by login to the account.
Conclusion
The migration from the Rackspace webmail account to Office 365 becomes simpler with the right approach. Due to the several benefits of Office 365, lots of users migrate to it. Thus, to seamlessly complete the migration, you can use the outlined methods in this post. For the best results, you should go for the automated solution. However, you can use the discussed manual solution, but consider its shortcomings before using it.