How to Free Up Space in Gmail Account? Find 4 Best Methods

Do you wish to free up space in your Gmail account, or is your Gmail account running out of space? Well, if this is your issue, then you should go through this post. Here, we have shared 4 best ways to clear Gmail storage space. So, stay with us if you are facing issues using your Gmail account because of storage problems.

Know Google Storage Space

Google offers 15 GB of free storage space which has been shared by Google Drive and Google Photos. If users want to create storage space then they can delete unwanted emails, trash items, spam, etc.

This amount of space is sufficient for home users but not for business users. After exceeding this limit, you can’t even send or receive emails. This situation frustrates users and they need to clear up space in Gmail.

Reasons behind Gmail running out of space

Many emails and attachments: Too many emails and attachments that users receive daily take up space in your Gmail account and hence you face the Gmail space issue.

Large size of attachments: Large attachments with photos and documents take up lots of space in Gmail.

Archiving emails instead of deleting: If you archive emails instead of deleting them then it also uses space in Gmail.

Deleted Emails in Trash folder: If the deleted emails are available in the trash folder, they also take up space. Hence, you must clear your trash folder.

Also read: Know Procedure to Backup Gmail Account

Solutions to Free Up Storage Space in Gmail Account

The primary step to free up space is to analyze the Google storage distribution. For this, go to Drive Storage Space and check the storage details. Here, you can check the space occupied and total storage space in your Gmail account.

Method 1. Delete Unwanted Emails

First, you can do is delete unwanted emails from Gmail. Simply type the filter search form on the Gmail page.

1. Find for in:spam to erase all emails. Also, check in:trash just to see whether it is vacant or not.
2. Find for has:attachment to show all emails that have more than one attachment.
3. Type larger:1M to find all messages with attachments that have at least 1 MB size. You can change this 1M value.
4. Use older_than:1y to search all emails that are older than one year and delete those that you don’t want anymore.

Note: This method will help you free up space in your Gmail account. But if you have thousands of emails that you want to filter and delete, it will take a lot of time.

Method 2. Delete Emails with Attachments

After deleting unwanted emails, you will notice that still storage space is not cleared up. You can use this method and can delete emails with attachments.

1. In the Gmail search box, type filename:mp3 or filename:images
2. This will show a list of emails with mp3 files.
3. Simply delete them to free up space in your Gmail account.

Method 3. Download Gmail Emails

To make space in your Gmail account, you can download emails from your account using Google Takeout.

1. Visit this link: https://takeout.google.com/ and log in into your Gmail account.
2. Hit on Download your data and deselect all. Pick the emails from Gmail and hit on the Next button.
3. Pick ‘Send download link via email’ from the delivery method option.
4. Choose the .zip option from the file type option.
5. Pick a 1 GB, 2GB, 4GB, or 50GB archive size as per your requirement.
6. Now, tap on the Create Archive tab.
7. This will start downloading emails in .zip format.
8. After downloading, you will get a message ‘Download Archive’ to download Gmail emails to your computer.

Note: This method will take a lot of time (even days) to free up space in your Gmail account.

Method 4. Instant Solution to Free up Gmail Space

If you find the above solutions won’t help you to clear up Gmail space then use this automated solution i.e. GainTools Gmail Backup Software. This is an instant and smart tool to smoothly backup Gmail emails or move Gmail emails to another account. This effective solution can help you to free up space in Gmail in just a few seconds.

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5 Easy steps to Free up space in Gmail account:

1. Install and open Backup Software for Gmail on your system.
2. Provide your Gmail account login information.
3. Select the email folders to download from Gmail to free up space.
4. Select the file format as per your need.
5. Mention the location to save the backup and press the ‘Backup’ button.

This is how easily and immediately you can download Gmail emails in known file formats and create space in your account for new emails.

Essential Features of the Professional Tool

• Instantly free up Gmail storage space by downloading multiple emails in a single round.
• The app can download Gmail emails in many known file formats like PST, EML, MSG, MBOX, EMLX, HTML, etc.
• Including attachments, Gmail email messages are downloaded by the tool.
• Filter option is available to download required Gmail emails.
• Free evaluation copy for all to test the functions of the software.
• Allow downloading emails from multiple folders: Inbox, Sent Items, Spam, etc.
• You can use this expert tool to backup multiple IMAP accounts.

Conclusion

Users who suffer from Gmail storage space issues can get solutions with this post. Here, we have explained the possible methods to free up storage space in a Gmail account.

The manual methods discussed in this write-up help you to resolve Gmail’s running out of space issue but it has many limitations. Thus, the best and most reliable solution is to use the automated program to easily fix the Gmail storage space problem.

Frequent Questions and Answers

Ques: Can I save space in Gmail by archiving emails?

Ans: No, archiving Gmail emails does not save any storage. So, to free up the storage, you need to either delete or download emails from Gmail in the local storage.

Ques: Which is the best solution to free up Gmail storage?

Ans: The best way to free up storage in a Gmail account is the expert solution discussed above. It provides an easy interface and many filters to download Gmail emails on the local system.

Ques: How can I clear my Gmail storage?

Ans: To clean up Gmail storage, and delete unnecessary emails or unwanted folders. For this, you can use the above-mentioned solutions that will help you to find large files and delete them or you can take a backup of Gmail emails on the local system to clear Gmail storage.

Ques: Can I test the functions of the automated tool before taking its license?

Ans: Yes, this automatic tool comes in a demo edition by which users can examine it before getting the license version.