Both Lotus Notes and Outlook are highly favored email clients for personal as well as professional use. In Outlook, all data is safely stored in PST files and with Outlook, it is convenient for users to access their mailbox data without depending on the internet connection. In addition to this, PST files are also considered to save the backup of email messages.
However, if you are currently working with Lotus Notes and want to export your Lotus Notes NSF file to Outlook supported PST file, you may come across several issues while doing so. There are a lot of ways to export Lotus Notes mailbox items to Outlook PST but it is too tough to choose the best solution. And more importantly, a safe and easier solution.
We, are here to help you to get the answer to all these questions. This post will make you familiar with quick and easy solutions to migrate Lotus Notes files to Outlook so that you can access Lotus Notes data items in MS Outlook.
Table of Contents
Prime causes behind Lotus Notes to Outlook Migration
Let us understand the reasons behind the migration of NSF emails to MS Outlook:
- The pricing is one main reason behind this migration. Users find Outlook more economical when compared to Lotus Notes.
- Lotus Notes restricts users to work with a single account whereas MS Outlook permits using multiple accounts simultaneously.
- Outlook has high-security features and data management facilities.
- You can swiftly perform multi-tasking with Outlook which Lotus Notes fail to do.
- Users need technical intelligence to work with Lotus Notes but Outlook comes with a friendly layout where users don’t need any technical skills.
- MS Outlook is widely used and has been found suitable for training resources.
- Job switch is one prime reason for users when the new organization is using Outlook and they want to open Lotus Notes emails in it.
Through the above points, it is very clear why users need to export NSF files to Outlook PST file format.
How to Migrate IBM Notes to Microsoft Outlook?
You have two options to migrate NSF mailbox data in Outlook. Let us explore both solutions:
- Manual Method
- Professional Method
Manual (Free) Trick to Export NSF data to Outlook PST file:
Note: If you need to export NSF emails to MS Outlook, it is a must to have a backup of NSF files. This method has two stages to perform the migration.
- Export NSF files from HCL Notes to a CSV file
- Import CSV file exported from HCL Notes to Outlook
Export NSF data items from IBM Notes to a CSV file
- Launch the IBM Notes application
- Now, go to File and Open – IBM Notes program
- In the opened window, browse the desired NSF file and hit the Open
- From the File menu, hit the Export
- In the export dialogue box, assign a file name, location, and saving type.
Note: Choose to save the type as a CSV file.
- Then from the CSV export dialog box, set the required option and press OK to continue the process.
Here, the data is exported into a CSV file.
Import CSV file data items in Outlook
- Start by opening Microsoft Outlook.
- Create a profile and hit the File tab at the menu bar.
- Go for Import/Export by first choosing Open & Export
- In the appeared dialog box, choose the option of Import from another application or file. Then, tap on the Next
- In Import a file dialog box, pick the file type as CSV
- Now, add a CSV file to import. Also, choose a desired option among the available ones. Tap on the Next
- Set the required folder and then hit the Next
- Map the file and mark the checkbox. Then, tap on the Finish
- Wait for the process to finish it.
In this way, the data from the NSF file is exported to a PST file using the manual solution.
Demerits of the manual solution:
If you select the manual solution, then the migration of the NSF file to the MS Outlook file becomes a challenging task. The manual approach has some limitations:
- The manual trick does not assure the safe export of all NSF file data into PST files.
- There is a great fear of data loss during migration.
- There are very high chances of occurrence of failure due to human mistakes.
- Sometimes, the lengthy process annoys users in completing the migration.
- You have to be technically trained to understand the manual trick.
Professional Program
Instead of taking risk of losing their important data, users have to pick the professional program i.e. GainTools NSF to PST Converter Software for the immediate and safe transfer of Lotus Notes file items to Outlook files. This professional program is highly advanced and always renders you secure and smart results. With the friendly layout of this utility, no prior technical skills are mandatory to use it. From the below-discussed features, it will become clear to the user why they should choose this automated program.
Salient characteristics of NSF to Outlook PST Exporter:
- It allows the perfect transfer of all data items like emails, contacts, notes, tasks, calendars, and more from IBM Notes to Outlook.
- This application has no file size barriers. It can smoothly handle any large NSF file to move its data into a PST file.
- It has an inbuilt scan and preview option to check all data inside the NSF file prior to exporting to PST file format.
- This app takes care of data integrity and security throughout the migration process.
- You have the option to migrate picked emails or folders from the Lotus Notes mailbox to Outlook.
- This toolkit is fully compatible with all popular editions of MS Outlook and Lotus Notes
- You will get a lifetime license of this software and 24×7 technical support to ask any query regarding HCL Notes to Microsoft Outlook migration.
5 steps process to export NSF data file to PST file:
- Open the installed program and launch it for the Lotus Notes file to Outlook migration.
- Add the targeted NSF file which you want to read in MS Outlook.
- Find a detailed preview of added NSF file and tap on the Export button.
- Select PST format for export and set a required path to save the file.
- Tap on the Export button to successfully transfer all NSF mailbox data to PST file format.
Conclusion
Through this article, we have outlined a manual and an automated approach to export NSF file items to Outlook PST files. The first method is free but has many demerits due to which the other method is highly suggested to use. The software is too easy to operate and is fully reliable. You can try the demo version before purchasing the full version.