Summary: Whether you want to access your Google Workspace (G Suite) emails, documents, and contacts offline, manage your G Suite storage, or transition away from the Suite, you can export your data to PST. This guide offers advanced automated and manual solutions, giving you the flexibility and control to transfer your Google Workspace data as per your needs. Keep reading to explore these options.
Table of Contents
What is Google Workspace?
G Suite or Google Workspace is one of the most famous cloud-based productivity and collaboration tools. Businesses and individuals have been leveraging this tool for more than a decade. Google Workspace is free to use for up to 15 GB of storage. If you want to increase the limit, yearly and monthly subscriptions are available.
Key Features of Google Workspace
- It is a great communication tool. Gmail, Google Meet, and Google Chat communicate smoothly to individuals and businesses.
- It is one of the best productivity tools because it offers features like Google Docs, Google Sheets, Google Slides, and Google Forms to store data systematically.
- G Suite is famous as a collaborative tool, providing work collaboration through Google Drive, Google Keep, and Google Sites.
- In terms of maintaining users, devices, and security, G Suite offers Google Admin Console and Vault under administration tools.
What is PST?
If you use MS Outlook, you must be aware of PST, or Personal Storage Table. It is the default file format for MS Outlook for Windows, and it allows users to organize data by systematically storing emails, contacts, notes, journals, to-do lists, and other properties.
Advantages of PST File Format
- Unlike Google Workspace, PST files’ data is accessible offline. Hence, it offers real-time access to data, which is useful for business travelers who work in environments with limited internet access.
- A PST file is stored in your local system and can store up to 50GB of data using Outlook 2013 or newer versions. Thus, you can create an extensive email archive without spending on server space.
- PST files are portable. You can transfer PST files from one system to the other.
- These files are excellent for creating backups of emails, contacts, and other properties so you can use them later or at any time.
- PST files can be password-protected, which provides another layer of data security.
Also Read: Fix G Suite Email Migration Does Not Complete
Manual Solutions to Export Google Workspace to PST
There is one effective manual solution to move emails from Google Workspace to PST.
First Step: Activate IMAP Settings in Google Workspace
- Open your G Suite account.
- Navigate to the Settings tab >> See all settings.
- Press the Forwarding and POP/IMAP options.
- Enable IMAP from IMAP Access and then the Save button.
Second Step: Connect G Suite Account in Outlook
- Open MS Outlook on your system.
- Go to the File and then Add Account.
- Configure G Suite by providing credentials of the particular Gmail account.
- It will take time to sync the G Suite emails in Outlook.
- Make sure the two-step verification is enabled to give permission.
Third Step: Move the G Suite Emails from Outlook to PST
- Open MS Outlook and go to File.
- Select Open & Export >> Import/Export.
- After this, choose the Export to a file option and then Next.
- In the next window, select Outlook Data File (.pst), and then Next.
- Next, choose the folder holding the G Suite data.
- Click “Browse” to select a local folder to save data and then the Finish button.
Downsides of the Manual Solution
- This manual process needs technical knowledge.
- It is a time-consuming process because it involves various steps.
- MS Outlook installation is mandatory here.
Automated Way to Move from Google Workspace to PST
If you want to save time, have fast conversion assistance, and migrate without installing MS Outlook beforehand, we recommend using a third-party conversion program. Various third-party options are available. One of the most reliable ones is the GainTools Cloud Backup utility.
This tool is independent. It creates a backup of IMAP to PST without the installation of MS Outlook.
Advantages of Using this Google Workspace to PST Converter
- It is a single-window advanced application that backs up Google Workspace to PST without installing MS Outlook.
- The backup process has six easy steps that can be done without technical competency.
- Apart from backing up Google Workspace data to PST, it supports backup of Google Workspace to MSG, EML, HTML, EMLX, MBOX, and PDF.
- The tool creates a backup of your account’s entire Gmail data or a specific folder to provide custom migration support.
- The licensed version is available for a lifetime to support unlimited backup of IMAP accounts.
- It is a bug-free, reliable application to use on your desktop.
Steps to Backup Google Workspace to PST Using Tool
- Download and launch the application
- Fill out the authentication form including host, port, username, and password. Next, press the “Authentication” button.
- Select a specific folder of your Google Workspace account that you want to transfer to PST.
- Choose “Generate PST File Format” in the given options.
- Check the “Save Attachment and links in PDF or HTML file”
- Click “Browse” to choose the output location and then press the “Backup Now” tab to complete the process.
Conclusion
Google Workspace is one of the best applications for saving data in the cloud. However, when it comes to accessing data offline, Outlook is one of the best alternatives. It is easy to connect Google Workspace with Outlook to transfer data to PST. You can choose either a manual solution or an automated tool. We recommend choosing an automated solution if you want to export data from multiple Google Workspace accounts to save time and effort.