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Export Exchange Public Folder to PST File with GainTools

Export Public Folder to PST


Public folders are utilized to organize and share data within an organization and out of the organization. The complete hierarchy of Public folder can be viewed in Outlook that helps users to easily find the information. A public folder contains emails, documents, etc. Before Exchange Server 2013, Public folder was stored in Pub1.edb file. However, in all editions of Exchange Server, it is stored in .edb file itself.


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Instant solution


EDB to PST Converter, an automated solution for healthy and corrupted EDB files to PST conversion. Also, export EDB to Live Exchange and Office 365 conversion.

Why export Public Folder to PST?


You can’t directly access data within Exchange EDB file. Hence, it is a better solution to convert Public folder EDB to an accessible format i.e. Outlook PST.


You can access Public folder only when EDB file is mounted. Public folder items can be accessed from all supported versions of Outlook.


To reduce the bulky public folders users migrate public folder mailboxes to PST file. With Public folder export to PST file, you can get your public folder access locally and ensures to remain them less bulky.


If any disaster will occur in future and all the public folders gets lost then this Outlook PST file works as a backup and help users to retrieve their data.


Reasons to convert EDB to PST include accessibility of Exchange mailboxes to PST, reduce Exchange database size, recover deleted items etc.

Methods to export Exchange Public folder to PST


Microsoft has offered various utilities like ExMerge that does not work with all Exchange versions. Therefore, to export Public folder to PST, you can use Outlook. You can perform this with the given steps –

Export Public Folder to PST using Outlook

  • Open MS Outlook and please note that it should be connected with Exchange Server.
  • Click on File and Select Import/Export
  • Make sure ‘Export to a file’ is selected and hit next.
  • Select Outlook .pst file and hit Next
  • Go to public folders on the top and check ‘include subfolders’. Click Next.
  • Now, name the PST file and select its location. Click Finish.

Drawbacks of using Outlook

  • Too monotonous and time taking process
  • Not an appropriate method for large organizations having multiple top-level folders
  • Not capable to export more than one folder at once
  • In case of multiple top-level folders, one have to compromise with hierarchy and group them under other top-level folders to migrate.
  • In case Outlook will crash, there is no way to complete the export

Export Public folder to PST with third-party application


You can easily conclude from above method that it is quite complicated and risky to export Public folder to PST using Outlook. Hence, the quick and easy solution would be tool for public folder export to PST. With online software, one can export public folder to PST Exchange 2007, export public folder to PST Exchange 2013 and Exchange 2010.

Quick Solution:


Download EDB to PST Converter by utility, a quick and safe solution for the conversion of any size, any Exchange version, and any corrupt and healthy EDB file to PST conversion.

Advantages of using utility to export Public folder EDB to PST


Here are the benefits of using tool to convert public folder EDB to PST format –

  • Export all mailbox items from Public folder to PST including emails, contacts notes, calendars, journals, etc.
  • Desired public folder export to PST
  • Show preview of Public folder EDB file content
  • Keep internal data structure intact
  • Directly export public folder EDB data to Office 365
  • Directly export public folder EDB items to Live Exchange Server
  • Offer splitting of Exchange exported PST file into multiple parts